WS Form Webex

Description

The Webex addon targets digital marketing agencies, HR departments, and sales teams managing a large volume of meetings, with automated creation of Webex meetings directly from forms, synchronizing participants and meeting data in real time via WS Form. By adding a Webex meeting field to the form, each submission triggers the creation of the event in Cisco Webex, with date, time, agenda, and guest list automatically filled, eliminating manual typing and errors.

Main Features of Webex

• Webex meeting field
  Adds a custom field to the form to select the meeting date, time, and duration.
• Automatic creation action
  Sets an action in the WS Form flow that creates the meeting in Webex as soon as the form is submitted.
• Participant synchronization
  Automatically synchronizes registrant data (name, email) as meeting guests.
• Agenda and minutes fields
  Includes the option to add description, agenda, and attachments directly in the form field.
• Email notification
  Sends an automatic Webex invitation to the participant with access link and details.

Benefits of Webex

• Scheduling automation
  Eliminates the manual work of creating each meeting, reducing errors and time spent.
• Integrated experience
  Participants receive automatic invitations without requiring extra action from the administrator.
• Centralized tracking
  All meetings scheduled via form are recorded in Webex, with history.
• Scalability
  Allows scheduling dozens of meetings simultaneously from a single form, ideal for webinars.

Who Webex Is For

• Those who sell online courses and need to schedule webinars automatically with each new student.
• Agencies conducting briefing meetings with clients who want to standardize the scheduling process.
• Recruitment teams that schedule remote interviews and need direct integration with the application form.

How to Download Webex

Webex is available for download here on Ultrapack. After downloading the .zip file, install it under Plugins > Add New > Upload plugin, select the .zip, and activate it. The addon will appear in the WS Form panel as a new action and field option.

The Webex addon transforms WS Form into a complete meeting scheduling tool, combining the flexibility of custom forms with the robust infrastructure of Cisco Webex. For those already using WS Form to capture leads or registrations, extending functionality with automatic meeting creation removes manual steps and accelerates the sales or service cycle. It is the practical solution for environments requiring quick responses and standardized scheduling processes.

Frequently asked questions